Accessible Email

Avoid sending emails as images, rather, type your messages in Outlook, MS Word or another text editor using the appropriate headings and formatting. This is beneficial for all students, as emails that are sent as images cannot be enlarged and are difficult to navigate on most devices. While beneficial for all, it is imperative students who use assertive reading devices (screenreaders) because those computer programs will not recognize text that is saved as an image. Likewise, avoid using email signatures with images, as they are not accessible.

You can work with Computer Information Systems (CIS) for internal communications, or University Communications (UC) for external communications to get help making an accessible email template. Alternatively, you can attach a transcript of digital postcards to email messages to make them more accessible. Lastly, you can add alternative text to images in emails (desktop version of Outlook, not Webmail), however, be advised that lengthy messages in the “Alt text” box are not ideal. Instead, try adding an image in your email, then writing your text, and then adding another image at the bottom of your message. In this way you can “sandwich” readable text in between two images.

Leave a Reply

Your email address will not be published. Required fields are marked *